Privacy Policy

Last updated: October 2026

1. Introduction

Shivalik Hills Public School ("SHPS", "we", "us", "our"), located at Post Box No. 28, Shree Balaji Enclave, Barnala Road, Rampura Phul, Distt. Bathinda, Punjab – 151103, is committed to protecting the privacy of students, parents, guardians, staff, and visitors who interact with us through this website (shpsrp.in), in person, or through other communication channels.

This Privacy Policy explains what personal information we collect, why we collect it, how we use and safeguard it, and what rights you have concerning your data.

2. Information We Collect

We may collect the following categories of personal information:

• Contact Information: Name, phone number, email address, postal address — provided when you submit an enquiry form, admission application, or contact us.
• Student Information: Student name, date of birth, class, parent/guardian details — collected during the admission and enrolment process.
• Usage Data: IP address, browser type, pages visited, and time spent on the website — collected automatically through server logs for security and analytics.
• Communication Records: Messages, emails, and form submissions you send to us through this website.

3. How We Use Your Information

The information we collect is used for the following purposes:

• Processing admission enquiries and applications.
• Communicating with parents and guardians about school-related matters.
• Responding to enquiries submitted through the contact form.
• Maintaining student records as required for academic administration and CBSE compliance.
• Improving the functionality and content of our website.
• Ensuring the security of our website and IT infrastructure.

4. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

• Regulatory Compliance: With CBSE, the Department of Education (Punjab), or other government authorities as required by law.
• Service Providers: With our technology partner (G2 Tech) solely for the purpose of maintaining and securing the school management system and website. They are contractually obligated to keep your information confidential.
• Legal Obligations: When required by law, regulation, or legal process.

5. Data Security

We implement reasonable technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These include:

• HTTPS encryption for all website communications.
• Restricted access to personal data within the school administration.
• Regular security reviews of our website and systems.

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Cookies

This website may use essential cookies for functionality purposes (such as session management and form security tokens). We do not use third-party advertising or tracking cookies. The Google Maps embed on our contact and home pages may set cookies as per Google's own privacy policy.

7. Third-Party Links

Our website may contain links to external websites (such as CBSE, social media platforms). We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing any information.

8. Children's Privacy

As an educational institution serving minors, we are particularly mindful of children's privacy. Personal information of students is collected through their parents or guardians during the admission and enrolment process and is used exclusively for educational and administrative purposes.

9. Your Rights

You have the right to:

• Request access to the personal information we hold about you or your child.
• Request correction of inaccurate or incomplete information.
• Request deletion of your contact information from our enquiry records (note: student academic records must be maintained as per regulatory requirements).

To exercise these rights, contact us at office@shpsrampuraphul.com or visit the school office.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. We encourage you to review this page periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Shivalik Hills Public School
Post Box No. 28, Shree Balaji Enclave, Barnala Road, Rampura Phul, Distt. Bathinda, Punjab – 151103
Phone: 01651-225336
Email: office@shpsrampuraphul.com